•TranscribeFast Team

Transcribe Zoom, Google Meet, and Microsoft Teams: The Complete Guide

How to record and transcribe Zoom, Meet, and Teams meetings. Capture speakers, timestamps, action items, and export notes in minutes.

Turn Zoom/Meet/Teams recordings into clear notes for class with speaker labels, timestamps, and searchable text. Here’s the student‑friendly workflow.

What you'll learn

  • How to record in each platform (so the file is easy to use)
  • How to transcribe fast and label speakers
  • How to export clean notes (and captions if you need them)

Record your meeting (platform tips)

Zoom

  • Record → choose Local or Cloud recording.
  • Ask participants to use headsets for clarity.
  • Find the MP4/M4A in Zoom’s recordings folder after the call.

Google Meet

  • Activities → Recording (eligible Workspace tier).
  • Recording appears in Drive → Meet Recordings or via email.

Microsoft Teams

  • Start recording from the meeting controls.
  • Access the file via SharePoint/OneDrive after the call.

Transcribe in 3 steps

  1. Upload the audio/video file (MP3, WAV, M4A, MP4).
  2. Select language and enable speaker diarization for multi‑speaker calls.
  3. Export notes to TXT, DOCX, PDF—or SRT/VTT for captions.

Pro tips for cleaner meeting notes

  • Ask speakers to mute when not talking; reduces crosstalk.
  • Enable diarization to separate speakers automatically.
  • Use timestamps to jump to decisions and action items.
  • Split very long calls into 60‑minute chunks for speed.

Homework use

  • Group projects: Pull action items and owners directly from timestamps.
  • Reports: Quote key decisions with time markers.
  • Slides: Use short transcript excerpts to show reasoning.

FAQs

Download the recording first, then upload the file. It’s faster and more reliable.

Does it work with screen recordings?

Yes, export audio or upload the MP4. We’ll extract the speech track.

Is my meeting data private?

Yes. Files are encrypted and automatically deleted after processing.